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Minutes - March 15, 2018

HOLLAND CHARTER TOWNSHIP BOARD OF TRUSTEES

Regular Meeting
March 15, 2018

The Treasurer called the meeting to order at 7:00 p.m.

Present:  Clerk Michael Dalman, Treasurer Vince Bush and Trustees Doug Becker, Elliott Church, Russell TeSlaa, and Norm Nykamp. Also present was Township Manager Don Komejan.

Absent:  Supervisor Terry Nienhuis

The Pledge of Allegiance was recited and Mr. Becker gave the invocation.

Citizen’s Comments: None

18-25  A motion was made by Mr. TeSlaa, supported by Mr. Nykamp, to approve the consent agenda including communications, operational reports (Sgt. Converse’s Report of Monthly Calls for February 2018), and the minutes of the March 1, 2018 meeting.

All supported the motion
Motion declared adopted

The next item on the agenda was a request for an Industrial Facilities Exemption Certificate submitted by J.R. Automation Technologies, LLC.

Mr. Bush opened the public hearing to consider this request.

The request is for real property costs of $5,538,162.00. The district was established September 1, 1988. The request is for twelve years after completion. Mr. Eric Bert, Mr. Joel Cooper, and Mr. Brent Yeager were present to provide an update and answer questions regarding the project. Also present was Ken Rissio from Lakeshore Advantage.

Mr. Bush closed the public hearing.

18-26  A resolution was offered by Mr. Becker and supported by Mr. Nykamp to approve the request for the Industrial Facilities Exemption Certificate from J.R. Automation Technologies, LLC.

All supported the resolution
Resolution declared adopted

The Board then considered a Resolution to accept a Buy and Sell Agreement for the sale of a vacant land parcel. The agreement is for an approximate 2.84 -acre parcel of land located at the corner of Hallacy Drive and Quincy Street in the industrial park. The agreement with Jason Schroeder is for the sale price of $127,800.00 or $45,000.00 per acre with closing to occur by June 1, 2018. Also included are front footage assessment costs for sewer and water as estimated at $91,563.92 to be paid at closing.

18-27  A resolution was offered by Mr. Nykamp, supported by Mr. Bush, to approve the Buy and Sell Agreement for vacant land as submitted to the Township through the listing office of Colliers International and recommended for approval by the Township Superintendent.

Roll call vote: Yes-6, No-0, Absent-1
Resolution declared adopted

Mr. Nykamp initiated one rezoning change to the Planning Commission:   2727 North 120th Ave. – Parcel No. 70-16-16-400-036 – Agricultural (A) to General Commercial (C-2)

The next agenda items dealt with Operational and Capital Improvement Expenditures. The first item was consideration of approval of a proposal for Fire Station #3 new LED fixtures, retro kits, and controls to meet new energy codes. Mr. Komejan presented a bid tabulation with the estimated cost of $16,019.00 with a $2850.00 rebate for a net cost of $13,169.00. Estimated pay back period for this project is 12-14 years.

18-28  Mr. Dalman offered a motion, supported by Mr. TeSlaa, to approve the project for Fire Station #3 LED lighting changeover.

All supported the motion
Motion declared adopted

The next agenda item was consideration of approval of a proposal for Quincy Maintenance Building LED Changeover. Mr. Komejan presented a bid tabulation with the estimated cost of $39,396.00 with a $4368.00 rebate for a net cost of $35,028.00. Estimated payback period for various portions of this project is 2-8 years.

18-29  Mr. Becker offered a motion, supported by Mr. Nykamp, to approve the project for Quincy Maintenance Building LED lighting changeover.

All supported the motion
Motion declared adopted

Next was the consideration of an employment agreement with the new Township Manager starting on April 9, 2018. Mr. Bush reviewed some of the key details of the proposed agreement and answered questions.

18-30  Mr. Bush made a motion, supported by Mr. TeSlaa, to approve the Employment Agreement with Steve Bulthuis, new Township Manager.

Roll call vote: Yes-6, No-0, Absent-1
Resolution declared adopted

Mr. Komejan reviewed updates. Board members reviewed committee reports including an update from Mr. TeSlaa on the Community Enhancement Committee.

Mr. Bush welcomed Mr. Bulthuis to the Township.

The meeting adjourned at 7:53 P.M.

Michael Dalman, Clerk
Vince Bush, Treasurer

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